Part-Time Executive Administrative Coordinator

Benefits:

Flexible schedule
Opportunity for advancement

Benefits/Perks

$20–25/hour, commensurate with experience
Flexible, hybrid schedule
Supportive and collaborative team environment
Mission-driven work supporting families and young children
Opportunities for growth within a small nonprofit organization

Job Summary

Village Care Family Services is seeking a Part-Time Executive Administrative Coordinator to support our Chief Operating Officer with internal operations, communication, and outreach. This is a high-impact, detail-oriented position ideal for someone who is organized, tech-savvy, and passionate about early childhood and community work. The ideal candidate will help coordinate internal systems, draft communications, manage basic marketing and scheduling tasks, and serve as a vital point of connection between families, staff, and leadership.

Responsibilities

Draft and send email communications to staff and families
Schedule appointments and meetings; track follow-ups and action items
Maintain digital files, spreadsheets, contact lists, and cloud-based systems (Google Drive, Bublup)

Draft and schedule newsletters and social media posts using Canva
Track staff training completion and assist with simple HR-related tasks
Organize program surveys, update onboarding materials, and help coordinate outreach events
Support internal projects, light grant tasks, and assist with additional duties as assigned

Qualifications

Bachelor’s degree required (public health, nonprofit management, education, or a related field preferred)
Prior experience in administrative, communications, or program support roles
Proficient in Google Workspace (Docs, Sheets, Forms), Microsoft Office, Excel and Canva
Comfortable navigating Instagram and Facebook for professional use
Excellent written and verbal communication skills with a warm and professional tone
Highly organized and self-motivated, with the ability to manage multiple projects independently
Experience working with families, nonprofits, or early childhood programs is a plus
Personal laptop and internet access required

Flexible work from home options available.

Compensation: $20.00 - $25.00 per hour

A community-based nonprofit providing early intervention services including speech, physical and occupational therapy and special instruction to children birth to school age in and around Philadelphia.

Our Mission

Our mission is to partner with families and communities to positively impact early childhood development.

History And Vision

VCFS was founded in 2000 by Joetta Moran Kersey, a speech-language pathologist, who worked for the School District of Philadelphia. Joetta saw a need for education and support for families with small children in the community she lived and worked in. Her desire became the driving force for our vision: to empower parents and caretakers in their communities and strengthen their connections to resources increasing their child’s ability to learn, grow and thrive throughout the cycles of life.

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